Corporate Events

From the grand expanse of the landscape to the vistas overlooking the James River, the setting assures that your next corporate function will be unique and memorable.

 

A drive down scenic Route 5 to Virginia’s most historic plantation is the perfect get-away for your next corporate function. Just 25 miles east of Richmond and 30 miles west of Williamsburg, Berkeley Plantation offers a variety of function spaces. Breathtaking gardens, indoor dining room facility and Chippendale gazebo are just a few of our many sites. By offering a variety of spaces, we’re able to accommodate your group, whether it’s a formal dinner, a business meeting or a casual outing.

Fees
Guidelines
Vendors

Grounds Rental Rates

Saturdays, April through October

 

Grounds Rental for up to 250 guests: $2,500

 

Event with over 250 and up to 350 guests: $3,000

 

For larger events over 350 guests: Call for quote

 

Discounted rates available for Sunday – Friday events.  Call for Quote

 

Grounds Rental Includes:

2 days use of Gardens: one-day for set up; one-day for event.

Additional restrooms required for all events with over 100 guests.

 

Deposit:  $500

Due within 10 days of booking - non-refundable

Balance due two months prior to event.

 

Payment: Company checks, money orders, cashier checks and all major credit cards accepted.

A 5% fee will be charged for all credit card payments.

 

Cleaning/Damage Deposit: Due with final payment two months prior to event: $300 (refundable after event)

 

 

Grounds Rental Time

Includes eight hours up until 8:00 p.m. on event date (includes 2-hour set-up, 1 hour clean-up).

Also includes day prior for equipment (tents, tables, chairs, decorations) delivery /set up  from 9:00 a.m. until 6:00 p.m.

For an additional fee you may make arrangements in advance to use the facility after 8pm and beyond the normal block of hours.

 

8:00 pm until 11:00 pm (within 8 hour time block): $150 per hour

 

11:00 pm until 1:00 am (within 8 hour time block): $250 per hour

 

Over 8 hour time block on event date: $175 per hour

 

 

Indoor Facilities

Dining Room Rental for Receptions, Parties and Dinners: $750

Includes: Use of Coach House Dining Room for eight hours up until 11:00 p.m., tables and chairs for 75 guests, restrooms, parking, bride’s parlor and on-site facility attendant.

 

Dining Room Rental with Grounds Rental: $500

Available 9:00 a.m. until 5:00 p.m.

 

Chippendale Gazebo: $175    

Includes: Use of Chippendale Gazebo from 9:00 a.m. – 5:00 p.m. Seating for 10 people, restrooms and parking.

 

Guests may tour the historic gardens and grounds at no additional charge.

An additional fee of $8.50 per person is charged for guided house tours.

 

Availability:

A signed lease agreement, which will include your rental times, set up schedule, and deposit must be received within 10 days of booking to reserve the grounds for your event.

 

Vendors:

Renter is responsible for procuring services from necessary vendors (i.e. tent, caterer, tables, chairs, carriage rides, and musicians). While Berkeley Plantation may make suggestions for possible vendors, it is not responsible for the performance of those vendors.

 

Parking:

All vehicles, including those of your guests, vendors and deliveries must park at designated parking area, located near the event site. No vehicles are allowed on walking paths or grass/lawn areas.

After delivery, all vehicles must be moved to the parking area.

 

Cleaning:

The renter is responsible for cleaning the area after the event. Decorations and litter must be removed immediately following the event. Failure to do so will result in a forfeiture of the cleaning deposit. Dance floor must be removed within 24 hours of event. Arrangements for rental equipment delivery and removal must be made in advance.

 

Entertainment:

Musicians must play at a moderate level.

 

Alcohol:

A one day banquet license must be obtained by the renter (or contracted vendor) from the Virginia ABC board if serving alcoholic beverages.

 

Inclement Weather:

Inclement weather will not result in a refund for any event.

Renter is responsible for an alternative plan in the event of inclement weather.

 

Indemnification:

Renter agrees to indemnify Berkeley against all claims, expenses and costs, including attorney's fees, resulting from any injury to persons or property caused by renter's invitees or contractors.

 

Vendor Recommendations:

 

Equipment & Tents

Chesterfield Rentals (804) 748-0145

Party Perfect (804) 359-2400

Big Top Entertainment (757) 875-0505

Commonwealth Event Company (804) 264-6621

Classic Party Rentals (804) 270-9544

Topside Tent and Party Rentals (804) 751-0202

Prop Shop (804) 228-1100

 

Caterers

Groovin Gourmet (804) 868-8900

Mosaic (804) 525-2190

A Sharper Palate (804) 553-0495

Whitehouse Catering (804) 644-4411

Berry’s Catering (804) 370-4130

Nanny’s Catering (804) 733-6619

 

Luxury Restroom Trailer

Edmunds (804) 478-4688

 

Horse and Carriage

Hundley Carriages (804) 743-9233

 

Music

Choice Entertainment disc jockeys-bands (804) 788-4603

Gary Gaudlin, disc jockeys (804) 747-4777

Manny Green Entertainment, disc jockeys (804) 379-9404

Sam Hill Entertainment disc jockeys-bands 866-SAM-HILL

Aurora, harpist and tenor (757) 624-3721

Lyrical Images, flute and harp (804) 833-7989

Tim Olbrych, guitarist (757) 229-2618

Wayne Ruotolo, guitarist (804) 378-4040

Sine Nomine String Ensemble 757-897-6821

Weddings

Photography Sessions

Location Filming

Coach House Dining Room

Berkeley Plantation logo

12602 Harrison Landing Road

Charles City, Virginia 23030

Open Daily 9:30 a.m. until 4:30 p.m.

Phone: (804) 829-6018

Toll Free: 1 (888) 466-6018

Fax: (804) 829-6757

Email: info@berkeleyplantation.com

© 2016 Berkeley Plantation.  All rights reserved.  Written permission required for use of text or photography.

Site designed by Sherilyn Smail

Berkeley Plantation
Corporate Events
Berkeley Plantation logo
Berkeley Plantation
Corporate Events
Berkeley Plantation logo
Berkeley Plantation
Corporate Events
Berkeley Plantation logo
Berkeley Plantation
Corporate Events
Berkeley Plantation logo
Berkeley Plantation
Corporate Events
Berkeley Plantation logo
Corporate Events
Berkeley Plantation
Corporate Events
Berkeley Plantation
Corporate Events
Berkeley Plantation logo
Berkeley Plantation
Corporate Events
Berkeley Plantation logo
Berkeley Plantation
Corporate Events
Berkeley Plantation
Corporate Events
Berkeley Plantation logo
Berkeley Plantation
Corporate Events
Berkeley Plantation logo
Corporate Events
Berkeley Plantation logo
Berkeley Plantation
Corporate Events